Anker Elemental recognise that an important part of the management and control of legionnaires’ disease is having a robust management plan in place. As it says in ACoP L8: 2013 para 50 ”Inadequate management, lack of training and poor communication are all contributory factors in outbreaks of legionnaires’ disease. It is therefore important that the people involved in assessing risk and applying precautions are competent, trained and aware of their responsibilities.”
This starts with having a detailed company policy on preventing legionella agreed and issued by the “responsible person” or someone they have appointed to do this in their place.
The policy should clearly state what the organisation will do to comply with the regulations including who created the policy, when it will be reviewed, what regulations will be followed, the structure of the management in place, including if possible an organogram.
This should be coupled with a detailed “Written Scheme”, this should not be confused with the written scheme of control which is a list of the control measures that need to be put in place. The “Written Scheme” as detailed in HSG 274 part 2: 2014, refers to the complete management of legionella within a site. This is therefore not a single document but a collection of documents pulled together in one place to ensure that, as above, all those involved are aware of what is expected. It normally includes:
- A copy of the company legionella policy or the location of where the electronic copy is held.
A management organogram showing the people that will be involved including lines of communication and responsibility.
- A fully detailed list of the individual role and responsibility that each position named within the organogram has in order to comply with the regulations, the company legionella policy and the contents of the “Written Scheme”.
- Details of the last risk assessment carried out, how the areas of non-conformance identified are being rectified and how these are signed off.
- What control measures are required, what the acceptable parameters for each test / inspection are and what is to be done if the testing / inspections find it to be outside these parameter.
- A copy of the approved method statements and task risk assessments along with a COSHH assessment if chemicals are being used.
- Lastly what, how and who will audit to ensure that all parts are being followed as prescribed and what actions should be taken if problems are found.
How We Can Help
We can establish, in writing, the operational and strategic management of water resources and services for the control of Legionella and Water Management across all sectors and departments of the client’s organisation. This will enable the statutory requirements in the management and governance of Legionella and Water Management to be met.
We are also available to help when introducing these formal documents to those who will be involved and ensuring that they understand and can follow the contents.
Anker Elemental provide Health & Safety Risk Assessments and Consultancy using highly trained, professional consultants. We provide a range of health and safety support services to cover all issues that relate to UK or European models for Health & Safety Management. If you require an independent Health and Safety inspection, assessment or audit,please contact us for any of the below.
- Health and Safety Services
- Preparation of Health & Safety Policy Statements
- Health & Safety Inspections, Audits and Risk Assessments
- Health & Safety Training